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Job 5 of 72 

Administrative Officer - (Part-time / Permanent)

Job reference: 1459407 
Date notified: 22/05/2020 
Job location: Downpatrick 
Salary: See Other Information 
Hours: 22 
Worktime: Monday-Friday; 9am-1.25pm. 
Closing date: 05/06/2020 
Employer: Probation Board for N Ireland 
Business: Local Government 
Address: North Street 
Postcode: BT1 1LD 
Telephone: 028 90522630 

Job Duties:

Provide customer service.
Provide hospitality for callers/visitors.
Process incoming telephone calls.
Sort incoming and outgoing mail.
Complete administration procedures and secretarial work.
Maintain a record management system.
Review, retain and dispose of records and information in line with PBNI standards.
Photocopy, present and distribute documents.
Arrange appointments and maintain diaries.
Make best use of information technology.
Input, present and retrieve data using a computer.
Gather information to support action.
Comply with Health and Safety Legislation.
Promote equality, diversity and Human Rights in working practices.
Participate in meetings.
Work as part of a team.
Maintain standards of professional practice.

Qualifications / Experience:

Applicants must by the closing date have:

Five GCSE/GCE passes (at A, B or C) / CSE Grade 1 passes one of which must be English (Language) or recognised equivalent or higher qualification;
2 years comprehensive experience of using word processing gained within the last five years working in an office environment;
Comprehensive experience of using Microsoft Excel, Outlook and PowerPoint.

Application Method:

Application form via Ref: AO3/20

Other Information:

£20,951 pro-rata for part-time hours

Equality Statement: Applications are particularly welcomed from males as this group is currently under represented at this grade.

PBNI is an Equal Opportunities Employer and welcomes applications from all sections of the community.
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